What does FullSpec actually do for recruitment agencies?

FullSpec maps the manual processes your team repeats every day, then builds automations that handle them without human input. For recruitment agencies, that includes processes like candidate sourcing and pipeline management, contractor timesheets and billing, and candidate screening and shortlisting. Your team keeps using the same tools, but the repetitive work runs in the background.

Which recruitment agency processes can be automated?

The most common processes mapped for recruitment agencies are candidate sourcing and pipeline management (211 hrs/mo saved), contractor timesheets and billing (143 hrs/mo saved), candidate screening and shortlisting (98 hrs/mo saved), and candidate reactivation and redeployment (51 hrs/mo saved). These are the most common starting points for agencies looking to reduce manual workload.

How do recruitment agencies typically get started with FullSpec?

You start with a free discovery session where FullSpec walks through your current workflows and identifies where manual effort is highest. Job and client intake is a frequent entry point, since it touches both your operations and HR teams and tends to create bottlenecks early in the placement cycle.

What tools does FullSpec work with for recruitment agencies?

FullSpec works with tools recruitment agencies already use, including Workable, HubSpot, Xero, Google Calendar, and LinkedIn. FullSpec works with any tool that has API access, so if your stack looks different, the automation adapts to what you have.

What does it mean to map a process?

You describe how a process works in your business today. FullSpec breaks it into steps, identifies where time is lost, and shows you exactly which parts can be automated.

What do I walk away with?

A complete build plan for your automation, including a visual process map, ROI estimate, delivery timeline, and everything a developer or no-code builder needs to build it. No cost, no obligation.

Recruitment Agencies lose 39+ hours a month to work that should run itself

FullSpec helps you identify the repetitive work slowing your business down, calculate what it is costing, and create a clear plan to automate it.

Browse Recruitment Agencies automations

What manual work is costing Recruitment Agencies every month

Recruitment Agencies lose an average of 39 hours a month to repetitive manual work. Across 309 discovery sessions mapped by Recruitment Agencies businesses, FullSpec has identified over 18,185 manual hours and $543k in recoverable costs through automation across operations, sales, finance, and customer support.

309

Discovery sessions mapped by Recruitment Agencies businesses

18,185 hrs

Manual hours identified

$543k

Cost identified from manual

Where the hours go

Monthly time spent on manual work, broken down by department

60%

Operations

17%

Sales

13%

Finance

Customer Support

Other

Disclaimer

The best Recruitment Agencies processes to automate first

Start with repeatable work that consumes time every week and can be automated without replacing the systems you already use.

Candidate Sourcing & Pipeline

Candidate Sourcing & Pipeline Management

Keep your candidate pipeline full and moving without spending half your week on manual tracking and follow-ups.

Recruitment Agencies lose 39+ hours a month to work that should run itself

What manual work is costing Recruitment Agencies every month

Where the hours go

The best Recruitment Agencies processes to automate first

Candidate Sourcing & Pipeline

Candidate Sourcing & Pipeline Management

Passive Candidate Outreach Cadences

Database Search & Candidate Matching

Job Board Posting & Syndication

Talent Pool Nurture

Candidate Referral Scheme Management

Screening & Submission

Candidate Screening & Shortlisting

CV Formatting & Anonymisation

Candidate Submission & Shortlist Delivery

Reference Checking

Right to Work & Eligibility Verification

Background & Credential Checks

Contractor Management

Contractor Timesheets & Billing

Contractor Payroll & Payment Runs

Contractor Onboarding & Compliance Docs

Contract Extension & Expiry Tracking

Margin & Pay Rate Tracking

Placement & Aftercare

Placement, Offer & Onboarding

Candidate Reactivation & Redeployment

Placement Aftercare & Check-Ins

Start Date Confirmation & First Day Logistics

Rebate Period & Guarantee Tracking

Business Development

Client & Candidate Communication

Vacancy Lead Monitoring

Lapsed Client Re-Engagement

Client Review & Service Meeting Scheduling

Client & Job Intake

Job & Client Intake

Job Spec Qualification & Briefing

Client Onboarding & Account Setup

Terms of Business & Fee Agreement

Interview & Offer

Interview Scheduling

Interview Feedback Collection

Offer Management & Negotiation Tracking

Candidate Rejection & Feedback

Compliance & Records

Candidate Data Retention & Privacy

Insurance & Certification Tracking

Worker Classification Compliance

Automate your work across the apps you already use

The most popular automations for Recruitment Agencies

Common questions

Ready to automate your first Recruitment Agencies process?