Interview scheduling requires coordinators to manually request availability from candidates and hiring managers, then compare responses to find overlapping times. This process is slow, error-prone, and creates scheduling conflicts that delay hiring decisions.
Automation queries both calendars in real time, identifies overlapping slots, and sends confirmations automatically. Interviews are scheduled in hours instead of days, with zero double-booking incidents.
The full workflow, from trigger to completion.
A candidate's status changes to 'Ready for Interview', triggering the scheduling workflow.
The automation retrieves the candidate's email, timezone, and preferred interview window, and identifies the assigned hiring manager.
The automation checks for both the candidate and interviewer to identify free slots over the next 5 business days.
An email is sent to the candidate with a list of pre-identified overlapping time slots and a request to confirm their preference.
The workflow pauses and monitors for the candidate's reply email, extracting their chosen time slot.
Calendar invites are created for both parties, and confirmation emails with meeting details and a video call link are sent.
The candidate record is updated with the interview date and status, and a confirmation message is posted.
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