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About This Automation
Interview scheduling requires coordinators to manually request availability from candidates and hiring managers, then compare responses to find overlapping times. This process is slow, error-prone, and creates scheduling conflicts that delay hiring decisions.
Automation queries both calendars in real time, identifies overlapping slots, and sends confirmations automatically. Interviews are scheduled in hours instead of days, with zero double-booking incidents.
Key features:
Query candidate and interviewer calendars simultaneously to find available time slots
Automatically convert timezones and respect working hours for global teams
Rank overlapping slots by preference and select the best option without manual comparison
Send confirmation emails and calendar invites to both parties in a single action
Update candidate records and notify the team automatically when interviews are confirmed
Escalate to a human if no response is received within 24 hours
Everything you need to know before mapping this process.
The system automatically escalates the request to a coordinator, who can follow up manually or adjust the timeline. This ensures no scheduling requests fall through the cracks.
Google Calendar
Gmail
HubSpot
Slack
Google Sheets