Right to Work & Eligibility Verification

Q: Do candidates still need to upload documents manually?

Yes, candidates receive a secure link and upload documents themselves. The automation then validates them instantly instead of staff manually checking email and folders repeatedly.

Q: What happens if a document is rejected or incomplete?

The system automatically sends the candidate a reminder specifying which documents are missing or need to be resubmitted. Staff are notified only if the candidate does not respond.

Q: Does the automation work with our existing recruitment system?

Yes, the automation integrates with mainstream recruitment platforms and CRM systems. Verification status is updated automatically in your system of record.

Q: Can staff override or review the automation's decisions?

Absolutely. The system flags ambiguous cases for human review, and staff can always manually approve, reject, or request more information for any candidate.

Collecting and verifying work authorisation documents before placement.

366 hrs

Manual time identified

Companies have mapped

Map This Automation

About This Automation

Right to work verification is a critical compliance task where recruiters and compliance staff manually collect, review, and authenticate candidate documents over multiple days. Manual document tracking, repeated follow-ups, and error-prone authenticity checks create delays and compliance gaps.

Automation centralizes document collection, validates authenticity instantly, and notifies candidates of outcomes automatically. Verification completes within instead of 5-7 days, with zero compliance gaps.

Key features:

Collect documents through a single secure portal instead of scattered emails and folders

Validate document authenticity, expiry dates, and completeness automatically

Send automated reminders when documents are missing or incomplete

Flag ambiguous cases for human review without blocking the workflow

Update your recruitment system instantly with verification status

Notify candidates of outcomes and next steps automatically

Data insights How it works Apps used What you get FAQ

Top friction points when done manually

The issues teams report most often with this process

#	Friction point	Companies Report This
1	Manual document chasing Staff send multiple follow-up emails over several days when documents are missing or incomplete.	80%
2	Error-prone authenticity checks Manual review of document metadata, expiry dates, and authenticity patterns is time-consuming and prone to missed compliance gaps.	67%
3	Scattered document storage Documents arrive via email and shared folders, requiring staff to check multiple locations repeatedly.	53%
4	Spreadsheet version control Multiple staff updating the same tracking spreadsheet creates confusion and duplicate entries.	40%
5	Delayed system updates Verification status is often not updated in the recruitment system promptly because staff forget or are unsure of the correct field.	26%

Disclaimer

Automation readiness

How well-suited this process is for automation

Process Pain Score™

9.3/ 10

AI Fit Rating™

8.6/ 10

Automation Lift Index™

8.4/ 10

Hidden Overhead™

7.1/ 10

How The Automation Works

The full workflow, from trigger to completion.

1. Candidate Shortlistedtrigger

Candidate status changes to 'Shortlisted' or 'Offer Accepted'. The automation is triggered immediately.

2. Send Verification Request

An automated email is sent to the candidate with a secure document upload link and a list of required documents. The email includes a deadline and clear instructions.

3. Monitor Document Uploads

The automation monitors the upload folder for new documents. When documents arrive, they are automatically extracted and logged with a timestamp.

4. Validate Documents

The automation reviews each document for completeness, checks expiry dates, and validates document authenticity against known patterns and metadata. the automation flags any issues or missing documents.

5. All Documents Valid?

The automation checks if all required documents have been received and validated. If yes, proceed to approval. If no, send a reminder.

6. Send Reminder for Missing Docs

If documents are incomplete or invalid, an automated reminder email is sent to the candidate listing exactly what is missing and when it is needed.

7. Update Status

Once all documents are validated, the candidate's verification status is automatically updated to 'Verified' and a confirmation notification is sent to the candidate and recruiter.

Most popular tool stack used

— the complete tool combinations companies use

52% of companies

28% of companies

15% of companies

Disclaimer

What you get when you map this process

Everything you need to understand, plan, and build your automation.

ROI and business case

What this process costs today and what changes once it's automated.

Launch schedule

What gets built, in what order, and what success looks like once it's live.

Process runbook

How the automation runs day to day, including exceptions and human decision points.

Developer handover pack

Full build spec, logic, and configuration — ready to hand off without a briefing call.

Integration and connections guide

Every tool connection, credential, and data mapping the build needs.

Test and QA plan

1.9k hrsIdentified

24Mapped

View

Frequently asked questions

Everything you need to know before mapping this process.

What documents does the automation validate?

The system checks passports, visas, proof of address, and other required documents for completeness, expiry dates, and authenticity patterns. Ambiguous cases are flagged for a human reviewer to assess.

Do candidates still need to upload documents manually?

What happens if a document is rejected or incomplete?

Does the automation work with our existing recruitment system?

Can staff override or review the automation's decisions?

View more FAQs

Process pain:9.3/10

Mapped by:6 Companies

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Page updated 10 August 2026