Automate the manual work in Xero

FullSpec maps how Xero fits into your day-to-day, finds the repetitive work worth automating, and gives you a clear plan to connect it with the rest of your tools.

Xero by the numbers

Insights from real process mapping sessions that involve Xero.

29

Processes mapped using Xero

1

Manual hours identified using Xero

98%

of Xero steps fully automated

Top 5 Xero friction points when done manually

1

Matching bank feeds to Xero entries

You spend hours manually reconciling transactions from your bank feed in Xero because payments don't match invoice numbers or descriptions exactly.

78% report this

2

Re-entering donation data into Xero

Donations collected through your fundraising platform require manual entry into Xero, creating duplicate work and opportunities for data entry errors.

52% report this

3

Tracking unpaid invoices across Xero

You manually chase down which invoices are overdue by reviewing Xero reports instead of having a single view of all outstanding payments.

48% report this

4

Updating purchase orders in Xero

When purchase orders change or arrive, you manually update line items and costs in Xero rather than syncing them from your supplier system.

35% report this

5

Allocating carer shifts to Xero payroll

Carer schedules from your rostering system must be manually transferred into Xero to calculate payroll, adding time and risking calculation mistakes.

28% report this

Data points based on anonymized data from FullSpec mapping sessions

What you can automate in Xero

Browse popular Xero automations FullSpec can map for you. Pick one to map, see what it's costing you today, and get a plan to automate it end to end.

Create Xero invoices for new Shopify paid orders

Shopify + Xero

Create Xero invoices for new Stripe payments

Stripe + Xero

Create Xero Invoices for new Ticket Tailor orders

Ticket Tailor + Xero

Create Xero invoices for new WooCommerce orders

Woocommerce + Xero

Create Xero invoices from new Google Sheets rows

Google Sheets + Xero

Create Xero invoices from new Jotform entries

Jotform + Xero

The most popular processes that use Xero

See which Xero workflows businesses automate most often. Pick one to map it and get your free build plan.

Time Tracking & Billable Hours

Accurate billable hours flow from time entry to client invoice without manual chasing or spreadsheet reconciliation.

75 hrssaved/month

Billing & Invoicing

Accurate invoices reach clients faster, payments reconcile themselves, and nothing slips through the cracks.

195 hrssaved/month

Invoicing & Receivables

Automated invoicing and follow-up gets cash into your account faster, with less chasing and fewer missed payments.

36 hrssaved/month

Freight & Shipment Coordination

Keep every shipment moving by automating booking requests, carrier communication, and status updates from dispatch to delivery.

153 hrssaved/month

Invoicing & Receivables

Keep cash flowing by automating invoice creation, delivery, and overdue follow-up without manual chasing.

96 hrssaved/month

Membership & Recurring Billing

Keep members active and revenue flowing without chasing renewals or fixing billing errors by hand.

47 hrssaved/month

Tools commonly connected to Xero

Most automations involve more than one tool. These are the ones that show up most often alongside Xero.

Google Calendar

Xero Automation questions

Ready to automate your work in Xero?

Tell FullSpec which Xero task eats the most time. We'll help you map it, scope it, and create your free build plan.