Crew time tracking requires supervisors to manually collect timesheets from multiple channels, verify hours against job records, and enter data into payroll and accounting systems. This scattered, repetitive work creates delays, errors, and lost visibility into labor costs.
Automation captures time entries directly from crew messages, validates them against job records in real time, and syncs verified hours to payroll and job costing systems. Supervisors focus on exceptions instead of data entry.
The full workflow, from trigger to completion.
Crew member sends time entry message to a dedicated channel with hours, job code, and date. The automation platform monitors this channel for new messages.
The automation extracts hours, job code, crew member name, and date message and validates the format.
The automation looks up the job code in the job tracking spreadsheet to confirm the job is active and retrieve job details for costing.
Verified hours are automatically posted under the crew member and job code, ready for payroll processing.
Hours are added to the job costing spreadsheet, updating total hours and labor cost for the job.
The automation sends a confirmation message to the crew member and supervisor channel confirming hours logged and job assigned.
If hours or job code do not match expected patterns, a alert is sent to the supervisor for manual review before payroll runs.
At week end, the automation compiles all logged hours by crew member and sends a summary to the supervisor for final approval before payroll processing.
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