About This Automation
End-of-day reconciliation compares cash, card, and deposit totals against the day sheet to confirm the practice's books match what was actually collected. Doing this by hand every evening pulls staff away from patients and often surfaces mismatches only after the day is closed.
The automated version pulls card and deposit records automatically, matches them against recorded totals, and flags only genuine discrepancies for review. This gives the team a same-day, confirmed close instead of a manual review the next morning.
Top friction points when done manually
The issues teams report most often with this process
Automation readiness
How well-suited this process is for automation
How The Automation Works
The full workflow, from trigger to completion.
The workflow triggers automatically at the practice's scheduled closing time each day.
The automation platform retrieves the day's settled card totals.
The system pulls the day's recorded deposit and ledger entries.
The Daily Reconciliation cross-checks totals against entries and flags any variance.
When totals do not match, the office manager gets a flagged entry to investigate before the day is marked closed.
Confirmed totals are written to a shared log with date, payment method, and any variance notes.
A daily reconciliation summary is emailed to the practice owner.
Posts a closing status message to the front-office channel confirming the day is reconciled.
Most popular tool stack used
— the complete tool combinations companies use
Square
QuickBooks Online
Google Sheets
Slack
Gmail
Microsoft ExcelWhat you get when you map this process
Everything you need to understand, plan, and build your automation.
ROI and business case
What this process costs today and what changes once it's automated.
Launch schedule
What gets built, in what order, and what success looks like once it's live.
Process runbook
How the automation runs day to day, including exceptions and human decision points.
Developer handover pack
Full build spec, logic, and configuration — ready to hand off without a briefing call.
Integration and connections guide
Every tool connection, credential, and data mapping the build needs.
Test and QA plan
Every scenario checked and signed off before the automation goes live.
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Frequently asked questions
Everything you need to know before mapping this process.
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