About This Automation
Portfolio performance tracking requires analysts to manually log into multiple custodian systems, download holdings data, consolidate spreadsheets, and calculate returns across client accounts.
Automation consolidates custodian data feeds, calculates performance metrics automatically, and generates formatted client reports in a single workflow. Reports deliver same-day with accuracy and a complete audit trail.
Top friction points when done manually
The issues teams report most often with this process
Automation readiness
How well-suited this process is for automation
How The Automation Works
The full workflow, from trigger to completion.
Automation triggers at 4:30 PM ET each trading day or on demand when a stakeholder requests a performance update. The trigger passes the portfolio list and client contact details to the next step.
The automation connects to custodian APIs (or uses a data aggregation service) to retrieve current holdings, cost basis, and recent transactions for all portfolios. Data is normalized into a consistent schema.
Automation queries a financial data API to fetch the day's benchmark index returns and year-to-date performance for comparison.
The automation applies performance calculation logic (total return, time-weighted return, money-weighted return, benchmark alpha) to each portfolio. Calculations are logged for audit.
Automation creates or updates a formatted report with calculated metrics, charts, and client-specific disclaimers. The report is timestamped and versioned.
A summary of key metrics is posted for the portfolio manager to review. The manager can approve or request revisions before distribution.
Once approved, the automation emails the finalized report to each client contact with the correct subject line, body, and attachment. Send confirmation is logged.
Automation records the report send date, client, and performance metrics as a transaction note or custom field for compliance and audit trail.
Most popular tool stack used
— the complete tool combinations companies use
Google Sheets
Gmail
Xero
Excel
SlackWhat you get when you map this process
Everything you need to understand, plan, and build your automation.
ROI and business case
What this process costs today and what changes once it's automated.
Launch schedule
What gets built, in what order, and what success looks like once it's live.
Process runbook
How the automation runs day to day, including exceptions and human decision points.
Developer handover pack
Full build spec, logic, and configuration — ready to hand off without a briefing call.
Integration and connections guide
Every tool connection, credential, and data mapping the build needs.
Test and QA plan
Every scenario checked and signed off before the automation goes live.
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Frequently asked questions
Everything you need to know before mapping this process.
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