Daily parent reports require staff to manually review activity logs, select photos, write personalized messages, and send them to each family. This repetitive work consumes significant time each day and delays communication to parents.
Automation reads activity logs and generates warm, personalized summaries while selecting relevant photos automatically. Reports are compiled and delivered to parents on a consistent schedule with full compliance tracking.
The full workflow, from trigger to completion.
Workflow triggers when the daily activity log is marked complete and current time is after 2 PM, signalling the day's activities are finalised.
The automation platform retrieves all activity entries from the log for each child, including meals, activities, naps, and behaviour notes.
The automation reads the raw activity data and generates a warm, age-appropriate summary for each child, highlighting key moments and developmental observations.
The automation fetches photos uploaded to the daily folder and filters them by child using metadata or manual tagging.
A templated report document is generated for each child, combining the AI summary, selected photos, and any meal or incident logs.
The completed report is sent to each child's parents and SMS, with the report attached and personalised greeting.
A delivery record is automatically created, capturing which parents received the report, timestamp, and delivery status for compliance.
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