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About This Automation
Background check and clearance tracking in aged care requires monitoring multiple vendor submissions, expiry dates, and compliance deadlines across police clearances, working with children checks, and disability worker screening.
Automation monitors clearance requirements by role, captures vendor responses automatically, and alerts the team 60 days before expiry. Clearances stay current, renewals never slip, and the team spends time on care rather than paperwork.
Key features:
Identify staff needing clearances based on hire date and role automatically
Determine required clearance types by state regulation and job function
Capture clearance results from vendor emails and portals without manual entry
Track expiry dates and trigger renewal alerts 60 days in advance
Maintain a single source of truth for all clearance status and documents
Notify managers when clearances are approved or expiring
Everything you need to know before mapping this process.
The system applies state regulations and role-based rules to determine which clearances are required for each staff member, including police clearance, working with children checks, and disability worker screening.
HubSpot
Gmail
Slack
Google Sheets