Client Onboarding & KYC

Q: Will compliance staff still need to review flagged clients?

Yes, the automation surfaces flagged or higher risk clients for human review while routine cases move through without manual intervention.

Q: Can it work with the tools our practice already uses?

It connects with common CRM, email, e-signature, spreadsheet, and accounting tools, so existing client records and workflows stay intact.

Q: What happens to documents already on file for existing clients?

Existing client records and documents are read and linked into the automation rather than replaced, so nothing needs to be re-entered.

Q: Is this suitable for a small wealth advisory practice?

Yes, the workflow scales from a handful of new clients a month to much larger volumes without added manual effort.

Bring new wealth management clients through compliance and account setup without the paperwork pile-up.

92 hrs

Manual time identified

Companies have mapped

Map This Automation

About This Automation

Client onboarding for a new advisory relationship involves collecting identification, verifying it, screening for sanctions and risk, and drafting agreements.

The automated version collects documents, verifies identity, screens against watch lists, and prepares agreements without manual chasing. New clients move from application to signed agreement in a fraction of the time, with consistent compliance checks at every stage.

Key features:

Collects identification and proof of address documents automatically as clients submit them

Verifies identity details against submitted documents without manual comparison

Screens each applicant against sanctions, PEP, and adverse media lists

Assigns a risk flag and drafts a risk summary for compliance review

Generates the client agreement and routes it for e-signature

Creates the billing account and notifies the advisor once onboarding is complete

Data insights How it works Apps used What you get FAQ

Top friction points when done manually

The issues teams report most often with this process

#	Friction point	Companies Report This
1	Manual sanctions list cross-checking Compliance staff manually search multiple lists for every applicant, which is slow and error prone.	80%
2	Scattered document collection via email Identification documents arrive in separate replies and must be manually downloaded and filed.	67%
3	Slow identity verification turnaround Checking documents against client details by hand delays the rest of the onboarding process.	53%
4	Delayed agreement signature follow-up Associates spend time chasing clients who have not yet signed the agreement.	40%
5	Inconsistent risk assessment documentation Risk write-ups vary in detail depending on who completes them and how much time is available.	26%

Disclaimer

Automation readiness

How well-suited this process is for automation

Process Pain Score™

8.9/ 10

AI Fit Rating™

8.6/ 10

Automation Lift Index™

8.4/ 10

Hidden Overhead™

6.8/ 10

How The Automation Works

The full workflow, from trigger to completion.

1. New Application Receivedtrigger

A new client application logged starts the onboarding workflow automatically.

2. Verify Identity & Collect Documents

The intake requests, collects, and verifies ID and proof of address documents.

3. Run Sanctions & PEP Screening

The screening checks the applicant against sanctions, PEP, and adverse media data and logs a risk score.

4. Compliance Officer Reviews Flagged Case

Only clients flagged by the screening are routed to the compliance officer for manual review and sign-off.

5. Generate & Send Client Agreement

Once cleared, the client agreement is generated and sent for e-signature.

6. Create Client Account

A billing account and fee schedule are created automatically once the agreement is signed.

7. Notify Advisor

The assigned advisor is notified that the client is fully onboarded and ready for their first meeting.

Most popular tool stack used

— the complete tool combinations companies use

55% of companies

28% of companies

15% of companies

Disclaimer

What you get when you map this process

Everything you need to understand, plan, and build your automation.

ROI and business case

What this process costs today and what changes once it's automated.

Launch schedule

What gets built, in what order, and what success looks like once it's live.

Process runbook

How the automation runs day to day, including exceptions and human decision points.

Developer handover pack

Full build spec, logic, and configuration — ready to hand off without a briefing call.

Integration and connections guide

Every tool connection, credential, and data mapping the build needs.

Test and QA plan

216 hrsIdentified

4Mapped

View

Frequently asked questions

Everything you need to know before mapping this process.

What parts of client onboarding does the automation handle?

It manages document collection, identity verification, sanctions screening, and agreement generation, guiding each new client through onboarding automatically.

Will compliance staff still need to review flagged clients?

Can it work with the tools our practice already uses?

What happens to documents already on file for existing clients?

Is this suitable for a small wealth advisory practice?

View more FAQs

Process pain:8.9/10

Mapped by:4 Companies

Map this to your business to get your exact numbers.

Map This Automation

No credit card required. It's free.

Page updated 10 August 2026