Owner & Committee Communication

Keep every lot owner and committee member informed without burying your team in repetitive email threads.

39 hrs

Time saved/month

Companies have mapped

About This Automation

Strata managers spend hours each month drafting notices, collecting approvals, and manually distributing them to owners across multiple channels. Delays in approval, missing recipients, and duplicate distribution create compliance risks and owner frustration.

Automation routes notices for approval instantly, validates recipient lists, and distributes to all channels simultaneously with full audit trails. Managers focus on content while the system handles routing, formatting, and tracking.

Key features

Route notices for approval based on type and automatically wait for sign-off before distribution

Validate owner and committee email lists to remove duplicates and catch invalid addresses

Distribute notices to email, portal, and messaging channels in a single action

Create timestamped audit logs for every notice sent and read for compliance records

Flag notices that need approval versus those ready to send immediately

How The Automation Works

The full workflow, from trigger to completion.

1. Notice Document Uploadedtrigger

A finalized notice, agenda, or minutes document is uploaded to a designated folder or submitted via a form.

2. Extract Notice Content

The automation reads the document, extracts the title, body, and any attachments, and prepares the content for distribution.

3. Route for Approval

If the notice requires approval, the automation sends a message to the committee chair with the notice content and a link to approve or reject.

4. Retrieve Distribution List

The automation pulls the current owner and committee email list, filtering by building or unit type as needed.

5. Send

Once approved (or immediately if no approval is needed), the automation sends the notice to all recipients with the PDF attached and a timestamp.

6. Log

The automation records the notice, including recipient count, send time, and delivery status for compliance and audit tracking.

7. Post

The automation posts a summary of the notice to a designated channel so all team members are aware of what was sent.

4 reasons to map this process

It's completely free

No credit card, no commitment. Map your process and walk away with a full build plan.

You get a complete build plan

A visual process map, automation spec, delivery timelines, and everything needed to build it, customized to your workflow and tools.

You see your real numbers

Custom pricing, ROI projection, and payback timeline based on your actual process, not industry averages.

There's no obligation to build

51 hrssaved/month

23times mapped

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Frequently asked questions

Everything you need to know before mapping this process.

My process is slightly different from this. Can I customize it?

This template is a starting point based on how other businesses handle this type of work. When you map your process, you describe exactly how your team does it and the automation is built around your workflow, not a generic template.

Is this really free?

What do I actually get from the mapping session?

Does this work with the tools my team already uses?

What happens after I map my process?

Do I need to prepare anything before starting?

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Estimated Time Saving

39hrs/month

Process pain:8.2/10

Mapped by:6 Companies

Map this to your business to get your exact numbers.

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