Time and fee tracking per project involves collecting timesheets, verifying hours against field logs, coding time to project phases, and calculating billable amounts before invoicing. Done manually, this process is slow and prone to errors that delay billing and create disputes.
An automated version consolidates timesheets, matches hours to cost codes, and reconciles fees against budgets without manual entry. This produces faster, more accurate invoices and reduces billing disputes.
The full workflow, from trigger to completion.
Entries close automatically at the end of the week and hand off hours data for processing.
Matches hours against daily logs and maps verified hours to project cost codes.
Calculates billable fees per phase and reconciles them against the contract budget.
System drafts the client invoice with line items pulled directly from the reconciled fee data.
Only triggered when the PM rejects the draft, allowing amounts or descriptions to be adjusted before resubmitting.
Approved invoice is emailed to the client automatically with cover note and payment terms attached.
Confirmation and due date are posted to the project channel so the team has visibility without checking.
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Custom pricing, ROI projection, and payback timeline based on your actual process, not industry averages.
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