Teacher payroll at music schools involves exporting lesson records, looking up individual rates, calculating pay, and manually entering bank details into payment portals. Manual processes create errors, consume per pay cycle, and delay teacher confirmations.
Automation matches lessons to teacher rates, calculates gross and net pay, validates bank details, and submits payments directly to the payment processor. Teachers receive confirmations automatically and accounting records update in real time.
The full workflow, from trigger to completion.
Automation is triggered on the scheduled pay cycle date. The system checks that lesson records for the period are finalized.
Automation queries the lesson booking system API and retrieves all lessons for the pay period, including teacher, duration, and student.
The automation matches each teacher to their current rate, calculates gross and net pay, and flags any anomalies (e.g., a teacher with zero hours).
Automation pulls each teacher's bank account and routing number's contact records.
Automation submits the payroll batch Connect, which initiates ACH transfers to each teacher's bank account.
Automation creates a journal entry to log the payroll expense and link it transaction ID for reconciliation.
Automation sends a personalized payment confirmation email to each teacher, including amount, date, and expected arrival.
Automation sends a summary message to the payroll channel confirming the batch was processed, total amount, and any exceptions.
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