User provisioning requires IT staff to manually create accounts across multiple platforms, assign permissions, and track access for each new hire. Manual steps across email, collaboration, and cloud tools create delays and errors.
Automation validates hire details, creates accounts in bulk, assigns role-based access, and logs everything automatically. New employees gain full access on day one with zero manual account creation.
The full workflow, from trigger to completion.
HR submits a new hire request with employee name, start date, department, role, and manager approval.
The automation checks the submitted data against HR records, confirms required approvals, and flags any missing information for manual review.
The automation creates a account with the employee's name and email, sets a temporary password, and configures basic settings.
The automation creates a account, assigns the appropriate license tier, and configures mailbox and OneDrive.
The automation invites the user and assigns them to department and role-based channels based on a pre-configured mapping.
The automation assigns the user to shared drives, project management tools, and business applications based on their role and department.
The automation records the new user and their assigned access permissions audit log.
The automation sends a welcome email with credentials and system access details to the new hire and notifies their manager that provisioning is complete.
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