Night Audit & Daily Reconciliation

Q: Does someone still need to review the close each night?

Yes, a night auditor still confirms flagged discrepancies and approves the final trial balance before the business date rolls forward.

Q: Will this work with our existing property and payment systems?

The automation connects to the property management, point of sale, payment, and accounting systems already in use rather than replacing them.

Q: What happens when revenue or settlement figures don't match?

Mismatches are flagged with supporting detail for the auditor to review, instead of being buried in a manual spreadsheet.

Q: Is this suited to smaller independent properties or larger groups?

It scales from a single property doing its own nightly close to a group running the same reconciliation across multiple locations.

Closing the day, reconciling takings, and producing the daily report.

750 hrs

Manual time identified

Companies have mapped

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About This Automation

Night audit and daily reconciliation closes out a property's revenue, occupancy, and payment activity for the day across multiple systems.

The automated version pulls revenue, occupancy, and settlement data directly from source systems, matches totals, and flags only genuine discrepancies for review. The business date closes faster and management receives a consistent daily report without the manual compilation work.

Key features:

Pull room revenue, occupancy, and rate data automatically from the property system each night

Match point of sale charges against folios to catch posting errors before close

Reconcile card settlement batches against bank deposits and the ledger without manual lookups

Flag rate mismatches and unposted adjustments for quick review instead of manual investigation

Post the approved revenue journal to the accounting system without retyping totals

Generate and distribute a daily flash report with occupancy and revenue metrics automatically

Data insights How it works Apps used What you get FAQ

Top friction points when done manually

The issues teams report most often with this process

#	Friction point	Companies Report This
1	Card settlements don't match deposits Settlement batches often disagree with bank deposits and the ledger, forcing manual tracing.	80%
2	Rate discrepancies slip through Mismatched rates and comp adjustments go undetected during quick manual spot checks.	67%
3	Manual spreadsheet errors Copying totals between systems into a spreadsheet introduces transcription mistakes.	53%
4	Late business date close Investigating discrepancies before close delays rolling the business date forward.	40%
5	Flash report delays Management sometimes receives the daily flash report later than expected.	26%

Disclaimer

Automation readiness

How well-suited this process is for automation

Process Pain Score™

9.4/ 10

AI Fit Rating™

9.0/ 10

Automation Lift Index™

8.6/ 10

Hidden Overhead™

7.2/ 10

How The Automation Works

The full workflow, from trigger to completion.

1. Nightly Batch Rollovertrigger

Closes the business date and pushes the folio and revenue export to the automation platform.

2. Revenue Reconciliation Matches Totals

Pulls room revenue and restaurant and bar charges, matching totals against expected occupancy.

3. Settlement Reconciliation Checks Deposits

Reconciles card settlements against bank deposits and the PMS ledger for the closed date.

4. Discrepancy Resolution Flags Variances

Investigates rate mismatches, no-show fee errors, and unposted adjustments, and scores each variance.

5. Manual Variance Review

Night Auditor Lead reviews any variance above threshold directly before the date is allowed to close.

6. Post Revenue Journal

Approved totals post automatically as a journal entry.

7. Reporting & Distribution Builds Flash Report

Compiles the daily flash report with occupancy, ADR, RevPAR, and variance notes.

8. Send Flash Report

The finished report posts to the management channel automatically each morning.

Most popular tool stack used

— the complete tool combinations companies use

55% of companies

28% of companies

15% of companies

Disclaimer

What you get when you map this process

Everything you need to understand, plan, and build your automation.

ROI and business case

What this process costs today and what changes once it's automated.

Launch schedule

What gets built, in what order, and what success looks like once it's live.

Process runbook

How the automation runs day to day, including exceptions and human decision points.

Developer handover pack

Full build spec, logic, and configuration — ready to hand off without a briefing call.

Integration and connections guide

Every tool connection, credential, and data mapping the build needs.

Test and QA plan

184 hrsIdentified

4Mapped

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Frequently asked questions

Everything you need to know before mapping this process.

What parts of night audit does the automation handle?

It handles the data pulls, matching, and reconciliation steps across the property, point of sale, and payment systems, leaving only genuine exceptions for review.

Does someone still need to review the close each night?

Will this work with our existing property and payment systems?

What happens when revenue or settlement figures don't match?

Is this suited to smaller independent properties or larger groups?

View more FAQs

Process pain:9.4/10

Mapped by:10 Companies

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Page updated 10 August 2026