Time tracking and billable hours processing involves collecting developer timesheets, validating project codes, and preparing invoices for client billing. Manual validation and data re-entry create delays, errors, and disputes that slow cash flow and frustrate clients.
Automation validates time entries against active projects, classifies billable versus non-billable hours, removes duplicates, and syncs clean data directly to invoicing software. Invoices are generated faster and with fewer errors, improving cash collection and client satisfaction.
The full workflow, from trigger to completion.
A developer submits a time entry or the timesheet is marked complete. The automation platform receives the webhook or polls for new entries daily.
The automation retrieves the time entry details and cross-references the project code against the active project list.
The automation checks the project code, developer assignment, task description, and billable status. It flags mismatches or suspicious entries for human review and classifies hours as billable or non-billable.
The automation removes duplicate entries and groups hours by project and rate for cleaner invoicing.
The automation creates billable line items directly, pulling project, rate, and description from the validated time data.
Generates the invoice automatically and sends it to the client email address on file.
The automation records billable hours, invoice amount, and client contact for reporting and dispute tracking.
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