Owner reporting and disbursements require reconciling trust accounts, calculating fees, and paying property owners on a recurring schedule. Manual handling across spreadsheets and accounting systems creates delays and increases the risk of reconciliation errors.
The automated version reconciles trust deposits, calculates fees and reserves, and delivers owner statements with payment on the same cycle. This shortens turnaround time and reduces the manual review burden on accounting staff.
The full workflow, from trigger to completion.
The billing period closes and the automation starts pulling the rent roll and trust ledger.
The reconciliation matches bank deposits against the trust ledger and flags unmatched items.
The calculation applies fee and reserve rules per owner and drafts the statement workbook.
Any statement with a variance outside tolerance is routed to the portfolio manager for a manual check.
The finished statement is emailed automatically to each owner once the batch is cleared.
Approved net disbursements are pushed as ACH payments.
Disbursement and fee entries are logged in the accounting system and the batch is marked complete.
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