Parts ordering and tracking is the process of sourcing components from suppliers, monitoring delivery status, and updating job records when parts arrive. Manual supplier searches, price comparisons, and repeated status checks consume significant time and create delays when orders go missing.
Automation evaluates supplier options based on availability and price, places orders automatically, and monitors delivery status without manual intervention. Parts arrive on schedule, job delays drop, and the shop manager reclaims hours each week.
The full workflow, from trigger to completion.
Automation detects when a part is added to a job card or when the shop manager tags a message with a part request.
The automation reads the part number, quantity, and job information from the source and formats it for supplier lookup.
The automation checks predefined supplier APIs or databases to find availability and pricing for the part across preferred suppliers.
The automation evaluates availability, price, and delivery time, then selects the optimal supplier based on shop rules.
The automation sends a formatted order request to the chosen supplier via email or API, including all required details.
Order details are recorded with supplier, part number, cost, and expected delivery date.
The automation periodically checks supplier emails and tracking systems for delivery updates and flags delays.
When the part arrives or delivery is confirmed, the automation sends a notification to the shop manager and updates the job status.
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