Payment and deposit tracking involves matching incoming payments to open invoices, verifying partial payments, and reconciling totals against bank and processor records. Done by hand, this work is repetitive, error prone, and creates delays in confirming which invoices are actually paid.
An automated version matches deposits to invoices, traces partial payments, and flags anything unclear for review. The result is faster reconciliation, fewer unmatched deposits, and clearer visibility into cash flow.
The full workflow, from trigger to completion.
The bank feed flags a new incoming deposit as soon as it clears.
The automation compares the deposit against open invoices using amount, reference text, and customer name to score a match.
High-confidence matches are marked paid and reconciled automatically with no human step.
Low-confidence matches trigger an email to the customer asking which invoice the deposit covers.
Every processed deposit, matched or pending, is written to the running cash flow tracker.
Milestone or large deposits post an alert to the finance and sales channel.
The bookkeeper reviews any deposit still unmatched after five days and closes it out manually.
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Custom pricing, ROI projection, and payback timeline based on your actual process, not industry averages.
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