Vehicle prep and turnaround is the sequence of inspection, damage assessment, cleaning, and repair that happens between each rental. Manual coordination across multiple teams and spreadsheets creates delays, incomplete damage reports, and idle time waiting for status updates.
Automation captures damage data from photos and notes, routes cleaning and repair tasks intelligently, and tracks progress in real time. The result is faster turnaround, more vehicles ready daily, and less time spent chasing status.
The full workflow, from trigger to completion.
Rental enters vehicle return into the system with mileage, fuel level, and rental agreement number. The automation is triggered immediately.
A digital inspection form is sent to the prep technician via email or mobile app, pre-populated with vehicle details and a structured checklist for exterior, interior, tires, lights, and fluids.
Receives inspection photos and technician notes, extracts damage details, estimates repair time, and categorizes severity. flags high-priority or safety-critical damage for manual review.
Automation creates a cleaning task in the shared workflow system with vehicle details, cleaning level, and priority based on damage assessment.
Automation creates a repair task with damage details, estimated time, parts list, and priority. Repair team receives notification.
Messages are sent to cleaning and maintenance teams with task details, vehicle location, and priority. Teams can update task status in real time.
Once all repairs and cleaning are marked complete, a notification is sent to rental staff and email confirming vehicle is ready for rental.
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