Replenishment for recurring orders requires comparing live stock levels against upcoming shipment demand, then manually building purchase orders and adjusting schedules when supply falls short.
The automated version monitors stock and demand together, drafts purchase orders automatically, and updates affected shipment dates or customer notices the moment a delay is detected. This keeps inventory levels healthy and customers informed without manual cross-checking.
The full workflow, from trigger to completion.
Every morning the platform pulls current stock levels for all SKUs directly.
The automation cross-references stock against subscription ship dates and flags SKUs below their reorder threshold.
A purchase order is drafted automatically using the supplier pricing and lead times on file.
Orders under the approval threshold are sent straight to the supplier without waiting on a person.
Orders above the threshold are routed to the purchasing coordinator to review and edit before sending.
Once the supplier lead time is confirmed, the automation checks it against upcoming subscription ship dates and updates if a delay will hit a customer order.
The confirmed order and any date changes are written to the shared reorder tracking sheet.
A summary of the day's reorders and any flagged delays is posted to the team's channel.
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