About This Automation
Management accounts preparation involves extracting trial balances, reconciling ledgers, preparing adjustments, and compiling financial statements for client delivery. Manual preparation is time-intensive, error-prone, and delays client reporting by several days.
Automation extracts data directly from the accounting system, performs reconciliation checks, drafts adjustment entries, and populates the accounts template automatically. The result is faster close cycles, fewer errors, and more time for accountants to focus on analysis and client service.
Top friction points when done manually
The issues teams report most often with this process
Automation readiness
How well-suited this process is for automation
How The Automation Works
The full workflow, from trigger to completion.
Finance manager marks the close period as active in the accounting system or sends a notification email. The automation detects this trigger and begins the data extraction sequence.
The automation connects, retrieves trial balance reports for all active client accounts, and stores the data in a structured format. No manual download is required.
The automation compares trial balance figures against subsidiary ledgers and bank statements, flags discrepancies above a threshold, and logs reconciliation status. Variances are highlighted for review.
The automation reviews accruals, prepayments, and other standard adjustments based on rules configured for each client. Adjustment entries are drafted and flagged for approval.
Adjusted trial balance figures are automatically entered management accounts template. Balance sheet, profit and loss, and supporting schedules are populated and formatted.
The automation checks that all totals balance and reconciles the accounts package back to the trial balance. Any errors or out-of-balance items are flagged in a summary report.
A notification is sent to the senior accountant with a link to the completed accounts package, reconciliation summary, and any flagged items requiring judgment or approval.
Most popular tool stack used
— the complete tool combinations companies use
Xero
Google Sheets
Gmail
Slack
Microsoft ExcelWhat you get when you map this process
Everything you need to understand, plan, and build your automation.
ROI and business case
What this process costs today and what changes once it's automated.
Launch schedule
What gets built, in what order, and what success looks like once it's live.
Process runbook
How the automation runs day to day, including exceptions and human decision points.
Developer handover pack
Full build spec, logic, and configuration — ready to hand off without a briefing call.
Integration and connections guide
Every tool connection, credential, and data mapping the build needs.
Test and QA plan
Every scenario checked and signed off before the automation goes live.
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Frequently asked questions
Everything you need to know before mapping this process.
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