About This Automation
Financial statement preparation involves extracting trial balances, reconciling accounts, creating schedules, and formatting documents for client delivery. Manual preparation is time-intensive, error-prone, and creates bottlenecks during close periods.
Automation extracts GL data, validates balances, generates account schedules, formats statements, and delivers packages to clients with full audit logging. The result is faster closes, fewer reconciliation errors, and consistent on-time delivery.
Top friction points when done manually
The issues teams report most often with this process
Automation readiness
How well-suited this process is for automation
How The Automation Works
The full workflow, from trigger to completion.
The automation is triggered when the close period is marked as finalized in the GL system. The trigger pulls the close date and entity identifier.
The automation connects or and retrieves the trial balance for the closed period via API. The data is stored in a structured format.
The automation reviews the trial balance against cached prior-period balances and known reconciliation rules. Mismatches are flagged for human review; matching accounts are marked clear.
If all accounts reconcile or flagged items are within tolerance, the flow continues. If material mismatches remain, the flow pauses and notifies the accountant.
The automation creates detailed account schedules, pulling supporting detail from the GL, calculating prior-year comparisons, and formatting footnotes.
The automation merges the trial balance and schedules into a professional PDF statement template, inserting client name, date, and entity-specific branding.
The completed statement is uploaded to a shared folder and a notification is sent to the senior accountant with a link and a checklist for sign-off.
Once approved, the automation sends the statement to the client with a personalized cover letter and delivery confirmation is logged.
Most popular tool stack used
— the complete tool combinations companies use
QuickBooks Online
Google Sheets
Gmail
Adobe Acrobat
Xero
Microsoft Excel
Microsoft OutlookWhat you get when you map this process
Everything you need to understand, plan, and build your automation.
ROI and business case
What this process costs today and what changes once it's automated.
Launch schedule
What gets built, in what order, and what success looks like once it's live.
Process runbook
How the automation runs day to day, including exceptions and human decision points.
Developer handover pack
Full build spec, logic, and configuration — ready to hand off without a briefing call.
Integration and connections guide
Every tool connection, credential, and data mapping the build needs.
Test and QA plan
Every scenario checked and signed off before the automation goes live.
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Frequently asked questions
Everything you need to know before mapping this process.
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