Timeline and run-sheet management turns event details from couples and vendors into a coordinated day-of schedule. Doing this by hand means constant re-typing, scattered vendor replies, and conflicting change requests that are easy to miss.
An automated version drafts the timeline, tracks vendor confirmations, and reconciles conflicting requests before rebuilding the master sheet. The result is a synced calendar, timely reminders, and a final run sheet everyone receives on time.
The full workflow, from trigger to completion.
Whenever a planner updates wedding details in the shared Google Sheet, the automation picks up the change instantly.
The Timeline Draft rebuilds the run sheet using the venue, vendor list, and ceremony details on file.
The updated draft is sent to every vendor on the job with a clear deadline to reply.
Vendor Coordination reads incoming replies and flags any times or requests that clash with the current plan.
The lead planner reviews flagged conflicts and makes the final call directly.
Run Sheet Sync updates the master Google Sheet and pushes new times to the shared.
Sends timed SMS reminders to vendors and the wedding party ahead of the event.
The finished run sheet is posted to the team channel so everyone works off the same version.
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