About This Automation
Month-end owner reporting requires manual extraction of ledger data, reconciliation of payments and charges, and formatting of individual statements for each owner. Manual processes introduce delays, calculation errors, and inconsistent delivery that frustrate owners and strain finance teams.
Automation retrieves trial balance data, reconciles all transactions, calculates arrears and aging, formats statements with consistent branding, and delivers them to owners on schedule. The result is accurate, timely reporting with zero manual intervention.
Top friction points when done manually
The issues teams report most often with this process
Automation readiness
How well-suited this process is for automation
How The Automation Works
The full workflow, from trigger to completion.
On the last business day of the month, or when a manager manually initiates the close, the automation begins. The system checks that the general ledger is balanced and ready.
The automation pulls the trial balance and all owner account ledgers directly via API, capturing balances, charges, payments, and arrears in real time.
The automation compares recorded payments against bank deposits, calculates aging buckets, applies interest accruals, and flags any discrepancies for review. Clean reconciliations proceed automatically.
If all payments and charges reconcile without error, the flow continues to statement generation. If discrepancies are found, a manager is notified for manual review.
The automation creates a polished, branded owner statement for each account using a template, populating all data fields, calculations, and formatting automatically.
Statements are exported to PDF, named consistently, and stored in a secure archive folder with metadata logged for compliance and audit trails.
The automation sends each statement to the owner's registered email address, with a personalized greeting and a link to view their account online.
The automation records the delivery date, updates a delivery log, and sends the manager a summary report of all statements sent and any failures.
Most popular tool stack used
— the complete tool combinations companies use
Xero
Google Sheets
Gmail
Microsoft Excel
Microsoft Outlook
Urbanise StrataWhat you get when you map this process
Everything you need to understand, plan, and build your automation.
ROI and business case
What this process costs today and what changes once it's automated.
Launch schedule
What gets built, in what order, and what success looks like once it's live.
Process runbook
How the automation runs day to day, including exceptions and human decision points.
Developer handover pack
Full build spec, logic, and configuration — ready to hand off without a briefing call.
Integration and connections guide
Every tool connection, credential, and data mapping the build needs.
Test and QA plan
Every scenario checked and signed off before the automation goes live.
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Frequently asked questions
Everything you need to know before mapping this process.
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