Enrollment and registration covers everything from a family's first inquiry through waiver collection, payment confirmation, and team placement. Manual handling means repeated follow up for missing paperwork, duplicate data entry, and delays before a new athlete is properly on the roster.
The automated version tracks waivers and payments to completion, places athletes on the right team, and updates records without manual copying. Families move from inquiry to a confirmed spot faster, and staff spend less time chasing paperwork.
The full workflow, from trigger to completion.
A parent's enrollment inquiry is captured automatically as the starting point of the process.
The system sends the registration form and waiver for signature immediately.
The Registration & Waiver tracks whether the waiver is signed and the payment has cleared.
If either item is still outstanding after 48 hours, a reminder email goes out automatically and the check repeats.
Once both items clear, the Roster & Team Assignment places the athlete on the right team and updates.
The signed waiver is saved automatically to the athlete's compliance folder.
A welcome email with schedule and kit details is sent to the family.
The assigned coach receives a message confirming the new athlete and their team placement.
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