Time tracking reconciliation is the manual process of downloading timesheets, cross-checking entries against projects, identifying errors, and requesting corrections from developers. Manual reconciliation is slow, error-prone, and delays invoicing by days.
Automation validates time entries in real time, flags misallocations automatically, and prepares billable hours summaries ready for invoicing. The result is faster billing cycles and fewer developer follow-ups.
The full workflow, from trigger to completion.
Automation runs on a weekly or monthly schedule, or when manually triggered by finance. It pulls the latest timesheet data.
Automation retrieves all time entries for the period API, including developer, project, hours, and date.
The automation cross-references each time entry against to confirm the project is billable and the developer is assigned. Flags mismatches for review.
The automation analyzes logged hours against expected project assignments and flags missing entries, duplicates, or suspicious patterns. Creates a summary of issues.
Automation sends targeted messages to developers with specific discrepancies and a deadline to correct. Only developers with issues are contacted.
After corrections are logged, automation pulls updated data and compiles final billable hours by developer and project into a structured format.
Automation creates or updates invoice line items with billable hours, linked to the correct customer and project.
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