Weather-driven rescheduling requires someone to check forecasts, judge which jobs are truly at risk, and then contact crews and customers before work begins. Doing this by hand each morning pulls a scheduler away from other tasks and often causes delayed or inconsistent notifications.
An automated version continuously checks forecasts against the day's job list, flags jobs at risk, and sends confirmations or reschedule messages once a decision is made. The schedule, calendar, and team channel stay updated automatically, reducing missed notices and last-minute confusion.
The full workflow, from trigger to completion.
The automation pulls the next 24-48 hours of scheduled jobs each morning.
The automation checks live forecast conditions against each job site and flags any job that crosses the reschedule threshold.
Flagged jobs trigger an automatic text to the crew lead with the reschedule recommendation.
Jobs that clear the weather check are automatically marked confirmed with no crew or customer contact needed.
An email goes out to the customer explaining the delay and proposing a new date.
The job record is updated with its new date and delay reason.
The crew's entry is moved to match the new schedule.
The updated schedule is posted to the crew's channel automatically.
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