Leasing coordinators spend per vacancy manually creating listings across multiple portals, collecting and screening applications, and preparing lease documents. This fragmented workflow causes delays, lost applications, and inconsistent data entry across systems.
Automation consolidates property details from the management system, publishes listings to multiple portals simultaneously, collects applications into a single inbox, and generates personalized lease documents. Vacancies move from posting to signed lease in half the time.
The full workflow, from trigger to completion.
Unit status changes to vacant or property management system. Automation pulls property details and initiates the leasing workflow.
Automation retrieves property details, including address, rent, lease terms, and amenities. Data is formatted and prepared for listing distribution.
Automation creates and publishes listings and other configured portals using standardized property data. Photos and descriptions are uploaded automatically.
Automation creates a web form linked to the listing and collects applicant information. Submissions are automatically logged as contacts.
Automation reviews applicant data against income and employment criteria, flags qualified candidates, and logs screening results.
Automation populates lease template with tenant and property details, then sends for electronic signature.
Automation monitors status, sends reminders for unsigned leases, and updates when lease is fully executed.
Automation sends notification to property manager confirming lease execution, archives signed lease, and marks unit as leased.
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Your build plan stays in your workspace with no expiry. Move forward whenever the timing is right.
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