Routine and move inspections require property managers to coordinate schedules, compile photos and notes into reports, and log findings across multiple systems. Manual scheduling and report writing consume per week and create inconsistent documentation.
Automation coordinates tenant availability with inspector schedules, consolidates photos into standardized reports, and logs findings automatically. The process runs end-to-end with minimal manual intervention.
The full workflow, from trigger to completion.
The automation is triggered when an inspection date arrives or a move-out notice is logged.
The system retrieves the tenant's phone number, email, property address, and inspection type.
An automated email is sent to the tenant with 3 to 5 available time slots, generated from the property manager's calendar availability.
The tenant replies with their chosen time slot, and the system parses the response to confirm the appointment.
The confirmed inspection is added and a reminder is sent to the inspector 24 hours before the appointment.
A customized inspection checklist is created and sent to the inspector, tailored to the property type and inspection reason.
After the inspection, photos uploaded are automatically organized and combined with the inspector's notes into a standardized report template.
The completed report is emailed to the tenant and property owner, and all findings are logged for audit and future reference.
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