Tutor payroll processing involves collecting hours from multiple sources, verifying them against student records, calculating pay rates, and processing payments manually. This manual coordination is time-consuming, error-prone, and delays tutor payments.
Automation collects hours, verifies them against booking records, calculates gross pay with the correct rates, and prepares a payment list ready for processing. Tutors receive timely, accurate payments with minimal coordinator effort.
The full workflow, from trigger to completion.
Automation triggers at the scheduled pay period end date and time. It signals the start of the payroll run.
The automation scans the tutoring coordinator's inbox for hour submissions and reads the shared hours log. All hours are extracted and consolidated into a single structured list.
The automation cross-references submitted hours against the student booking records stored. It flags duplicates, missing data, or anomalies for human review.
The automation retrieves tutor pay rates from the rate master sheet, applies the correct rate to each tutor and subject, and calculates gross pay. Bonuses and deductions are applied automatically.
The automation formats the payment list and creates a batch payout, assigning each tutor's bank account or payout method. Payments are queued for immediate processing.
The automation logs each tutor's hours, gross pay, and taxes as a payroll entry, assigning the correct cost centre and account codes.
The automation sends each tutor a message with their hours paid, gross amount, and expected deposit date. A summary is also posted to the tutoring coordinator's channel.
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