Production tracking and work-in-progress monitoring requires manual status updates across multiple systems and frequent manual report generation. This fragmented approach causes delays in shipping notifications, data inconsistencies, and significant time spent searching for current job locations.
Automation consolidates all status updates into a single synchronized system that updates the production spreadsheet, costing system, and real-time dashboard simultaneously. Management and shipping teams always see current job status without manual intervention.
The full workflow, from trigger to completion.
A supervisor or operator submits a job status update via a mobile form, QR code scan, or voice input integrated with the automation platform. The trigger captures the job number, new status, timestamp, and operator name.
The automation verifies that the job number exists in the system and the new status is valid (e.g. not a duplicate or out-of-sequence update). Invalid updates are flagged for manual review.
The automation writes the new status, timestamp, and operator details directly into the production tracking spreadsheet in the correct row and columns.
The automation pushes the updated job status and stage information so that labour and material costs are automatically assigned to the correct production stage.
The automation sends a formatted message to the shipping, sales, and planning channels with the job number, new status, and estimated completion time.
The automation updates a live WIP dashboard or report that shows the current status of all jobs by stage. The dashboard is accessible to management and planning teams at any time.
The automation records the status change, timestamp, operator, and any notes in an audit log for compliance and troubleshooting.
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