Drafting, reviewing, and approving company policies manually consumes weeks of legal and HR staff time, with feedback scattered across email threads and document versions. Manual consolidation of comments, chasing reviewers, and distributing final policies create bottlenecks and audit gaps.
Automation generates initial policy drafts from templates, coordinates multi-reviewer feedback in a single workspace, routes approvals with full audit trails, and distributes final documents to all staff simultaneously. Policies move from request to distribution in days instead of weeks.
The full workflow, from trigger to completion.
A new policy request arrives via email or form, triggering the workflow. The system captures the policy type, scope, and any regulatory drivers.
An automation generates an initial draft using a company template and the request details, pre-populating standard sections.
The system automatically identifies reviewers from a rules-based list (HR, compliance, department heads) and sends each a notification with a link to the document and a deadline.
As reviewers add comments, an automation monitors the document, extracts all comments, and compiles them into a summary log.
The automation applies non-conflicting feedback automatically and flags conflicting comments for a human legal lead to resolve manually.
The revised draft is sent to the designated approver with a request for sign-off, including a link to the document and a deadline.
Once approved, the system exports the final policy to PDF, logs the version and approval date, and sends it to all staff via email and.
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