Fund & Budget Management

Automation monitors the bank feed for incoming deposits matching known grant accounts. When a deposit is detected, the workflow is triggered with grant amount and date.

The automation retrieves grant metadata (name, funder, restrictions, budget limits) from a reference database or linked spreadsheet and prepares allocation parameters.

The automation creates a new cost center or project code with the grant name, amount, and spending limits automatically populated.

The automation splits the grant amount across predefined cost categories (personnel, equipment, travel, etc.) according to the grant's approved budget and stores the allocation.

The automation runs daily, pulling transactions and comparing them to the allocated budget. It flags any spending that exceeds category limits or violates grant restrictions.

If spending exceeds a threshold, the automation sends a message to the finance manager and program lead with the overspend amount, category, and recommended action.

The automation compiles a monthly compliance report data, including spending by category, remaining balance, policy violations, and audit trail. The report is formatted and saved as a PDF.

The automation sends the compliance report to finance leadership, program managers, and funder contacts, with role-based filtering so each recipient sees only relevant sections.