Tracking driver licenses, medical cards, vehicle registrations, and inspection paperwork by hand requires constant manual cross-checking across spreadsheets, folders, and email threads. Missed renewal dates can pull a driver or vehicle out of service or trigger compliance violations.
An automated version scans records daily, follows up on missing documents automatically, and alerts dispatch the moment something is expiring. This keeps the fleet audit ready and reduces the risk of sending out a non-compliant truck.
The full workflow, from trigger to completion.
Runs each morning against the driver and vehicle compliance tracker.
The Compliance Deadline Monitor scans every license, medical card, registration, and insurance date and flags anything due within 30 days.
The Document Chase emails the driver or vendor requesting the renewed document when nothing is on file.
Compliance officer verifies the uploaded file and files it into the correct folder.
The Compliance Reporting aggregates current status into the master spreadsheet and builds a weekly summary.
The weekly report and any grounded vehicle or driver flags are posted to the dispatch channel for review.
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