Artwork & Proof Approval

Keep print-ready files moving through client sign-off without chasing emails or losing version history.

55 hrs

Time saved/month

Companies have mapped

About This Automation

Artwork approval cycles involve multiple reviewers across marketing, compliance, and production teams providing feedback through scattered channels. Manual consolidation of feedback from email, chat, and file comments creates delays and revision loops that extend timelines by weeks.

Automated approval routing sends artwork to the right reviewers at the right time, collects all feedback in one place, and compiles a single revision brief for the designer. Approval visibility moves from email threads to a real-time dashboard, reducing cycle time and revision rounds.

Key features

Route artwork automatically to marketing, compliance, and production reviewers based on approval stage

Collect feedback from email, chat, and document comments into a single consolidated brief

Track approval status and escalate reviews that exceed the target deadline

Compile revision notes with clear priorities so designers know exactly what to change

Update project tracking records automatically once all reviewers approve

How The Automation Works

The full workflow, from trigger to completion.

1. Artwork File Uploadedtrigger

Designer uploads a new artwork file or marks it ready for review.

2. Create Approval Record

A new approval record is created with the file name, designer, and submission date.

3. Route to Marketing Review

Marketing lead receives a notification with a direct link to the artwork and a request to review within 24 hours.

4. Route to Compliance Check

Compliance officer receives a notification once marketing approves, with the same file link and a 24-hour review window.

5. Send to Client for Approval

Once internal approvals are complete, a summary email is automatically sent to the client with the artwork attached and a request for sign-off.

6. Consolidate Feedback

All feedback, email replies, and comments is automatically compiled into a single summary document.

7. Notify Designer of Changes

Designer receives a message with the consolidated feedback and a link to the revision request.

8. Update Approval Status

Once all approvals are collected, the record is marked as approved and a notification is sent to production.

4 reasons to map this process

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You get a complete build plan

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You see your real numbers

Custom pricing, ROI projection, and payback timeline based on your actual process, not industry averages.

There's no obligation to build

78 hrssaved/month

13times mapped

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Frequently asked questions

Everything you need to know before mapping this process.

My process is slightly different from this. Can I customize it?

This template is a starting point based on how other businesses handle this type of work. When you map your process, you describe exactly how your team does it and the automation is built around your workflow, not a generic template.

Is this really free?

What do I actually get from the mapping session?

Does this work with the tools my team already uses?

What happens after I map my process?

Do I need to prepare anything before starting?

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Estimated Time Saving

55hrs/month

Process pain:8.2/10

Mapped by:12 Companies

Map this to your business to get your exact numbers.

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