Closing out a rental means pulling agreement data, comparing vehicle condition, and manually calculating mileage, fuel, toll, and late fees before an invoice can go out. Each step lives in a different record or spreadsheet, so totals often take days and small errors slip into the final charge.
The automated version gathers return data, calculates every charge line, and produces a ready invoice within minutes of a vehicle coming back. Payment is collected, reconciled, and any dispute is routed to a person, so closing a rental no longer depends on someone stitching numbers together by hand.
The full workflow, from trigger to completion.
Fires the moment a rental marks the vehicle returned and checked in.
The Charge Calculation pulls mileage, fuel, toll, and condition report data and computes every charge line.
A billing clerk confirms charges only when the total exceeds a set threshold or damage was flagged on the condition report.
An itemized invoice is created automatically with every confirmed charge line.
The customer's stored card is charged for the invoice total.
An itemized receipt and payment confirmation is emailed to the customer.
The Reconciliation & Dispute matches the payment to the invoice and flags failed or disputed charges for follow up.
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