Visitor management at building reception involves manually capturing details, verifying identity, notifying hosts, waiting for approval, issuing badges, and updating access systems.
Automation captures visitor information at intake, instantly notifies hosts via messaging, generates digital badges, and automatically provisions and revokes access. The result is faster check-in, complete compliance records, and eliminated security risks from expired access.
The full workflow, from trigger to completion.
Receptionist initiates check-in by scanning QR code or entering visitor name and company into a web form or kiosk.
Automation logs visitor name, company, host name, purpose, and arrival time and contact record.
Automation checks visitor name against pre-registered guest list and flags any discrepancies for manual review.
Automation sends instant message to host with visitor details and requests approval via reaction or button click.
Once host approves, automation generates a QR-code badge, emails it to visitor, and logs the approval timestamp.
Automation updates the access control system to grant the visitor temporary door and elevator access for the approved duration.
Automation records all visitor details, approval, access grant, and timestamps and for compliance.
Automation revokes access permissions at the scheduled departure time or when host marks visitor as departed.
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