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About This Automation
Month-end accruals and journal entries are critical to accurate financial reporting, but calculating them manually is time-consuming and error-prone. Bookkeepers spend hours gathering data, performing calculations, and manually entering entries into the accounting system.
Automation extracts accrual source data from the accounting system, applies client-specific rules to calculate accrued expenses, prepaid adjustments, and revenue accruals, then formats and posts journal entries automatically.
Key features:
Extract accrual source data automatically from invoices, contracts, timesheets, and expense reports
Calculate accrued expenses, prepaid adjustments, and revenue accruals using client-specific rules
Generate formatted journal entries with account codes, amounts, and descriptions ready to post
Review entries for accuracy and flag exceptions that exceed thresholds or deviate from patterns
Post journal entries to your accounting system and verify posting automatically
The issues teams report most often with this process
#
Friction point
Companies Report This
1
Manual calculation errors
Spreadsheet formulas and manual entries introduce 2-3 errors per month that require rework and delay close.
80%
2
Data gathering from multiple sources
Bookkeepers spend 25+ minutes collecting invoices, contracts, and timesheets from email, storage, and client systems.
67%
3
Manual journal entry posting
Entering 20-40 accrual entries manually into the accounting system is tedious and prone to typos.
53%
4
Compliance and policy review delays
Senior bookkeeper review adds 20+ minutes per close and creates bottlenecks when exceptions arise.
40%
5
Verification and reconciliation
Checking posted entries against source spreadsheets is repetitive and often reveals discrepancies requiring correction.
26%
DisclaimerAll data is based on anonymized FullSpec mapping sessions and proprietary industry research. Learn more
Automation readiness
How well-suited this process is for automation
Process Pain Score™Manual accrual calculations are repetitive, error-prone, and consume.
8.5/ 10
AI Fit Rating™Accrual logic is rule-based and deterministic; source data is structured and.
8.9/ 10
Automation Lift Index™Automation eliminates calculation bottlenecks, reduces errors, and accelerates.
8.5/ 10
Hidden Overhead™Context switching between data sources, spreadsheets, and accounting system.
7.1/ 10
How The Automation Works
The full workflow, from trigger to completion.
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1. Month-End Close Triggeredtrigger
Automation runs on the last business day of each month at 6 AM, initiated by a scheduled trigger.
2. Fetch Source Data from QuickBooks
The automation platform retrieves invoices, expenses, and transaction data for the current month.
3. Calculate Accruals
The automation processes the source data, applies client-specific accrual rules, and calculates accrued expenses, prepaid adjustments, and revenue accruals.
4. Generate Journal Entries
The automation generates a formatted journal entry record with account codes, debit/credit amounts, and descriptions for each accrual.
5. Post Entries to QuickBooks
The automation posts all accrual journal entries directly using the API.
6. Send Notification
A confirmation message is sent to the accounting team channel with a summary of posted entries and a link to review in QuickBooks.
Everything you need to know before mapping this process.
The automation calculates accrued expenses (utilities, salaries, professional fees), prepaid adjustments, and revenue accruals from unbilled services or milestone-based contracts. It applies client-specific rules to ensure compliance with.
QuickBooks Online
Google Sheets
Gmail
Slack