About This Automation
Historical cleanup scoping is the process of reviewing a client's past transaction data to identify missing entries, duplicates, and categorization errors, then estimating the effort needed to fix them.
Automated scoping analyzes transaction data systematically, flags all anomalies with severity levels, and generates a professional scope document in hours instead of days. the team can handle more clients in parallel and deliver more accurate estimates to clients.
Top friction points when done manually
The issues teams report most often with this process
Automation readiness
How well-suited this process is for automation
How The Automation Works
The full workflow, from trigger to completion.
A new client record is created in the accounting system with a start date more than 90 days in the past and unreconciled transaction count exceeding 500. The automation is triggered automatically.
The automation connects to the client's accounting system and exports bank statements, transaction feeds, and ledger data for the historical period into a structured format.
The automation reviews the transaction data to identify missing entries, duplicates, unusual amounts, uncategorized items, and reconciliation gaps. Results are flagged with severity levels.
Issues are automatically sorted into categories such as missing invoices, duplicate entries, incorrect account codes, and reconciliation gaps based on the analysis.
The automation calculates estimated hours to resolve each issue category based on historical data and complexity patterns, then drafts a project timeline.
A structured scope document is automatically generated in a standardized format, including client summary, issue breakdown, effort estimates, timeline, and recommended approach.
The completed scope document is sent to the assigned bookkeeper with a link to review, approve, or request revisions before client delivery.
Most popular tool stack used
— the complete tool combinations companies use
QuickBooks Online
Google Sheets
Gmail
Xero
SlackWhat you get when you map this process
Everything you need to understand, plan, and build your automation.
ROI and business case
What this process costs today and what changes once it's automated.
Launch schedule
What gets built, in what order, and what success looks like once it's live.
Process runbook
How the automation runs day to day, including exceptions and human decision points.
Developer handover pack
Full build spec, logic, and configuration — ready to hand off without a briefing call.
Integration and connections guide
Every tool connection, credential, and data mapping the build needs.
Test and QA plan
Every scenario checked and signed off before the automation goes live.
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Frequently asked questions
Everything you need to know before mapping this process.
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