ROI and Business Case

[YourCompany.com] · Legal / Compliance Department · Prepared by FullSpec · [Today's Date]

This document sets out the financial case for automating your regulatory change monitoring process. It translates the time your Compliance Coordinator currently spends on manual source-checking, relevance reading, and digest writing into dollar figures, then shows exactly what those numbers look like after the automation is live. Use this document to decide whether to proceed and to brief any internal stakeholder who needs to approve the spend.

01What the current process is costing you

The three highest-friction steps in your current process are where time disappears and where regulatory items most commonly fall through the gaps.

• Visit Each Regulatory Source (90 min/week): The coordinator opens 40 to 80 sources one by one with no change detection. There is no record of which sources were checked, so when a check is skipped under time pressure there is no audit trail and no catch-up mechanism. This is the single largest time cost in the process.
• Read and Assess Relevance (60 min/week): Every potentially relevant item must be read in full before a judgement can be made. Marginal items are frequently skipped when the coordinator is busy, meaning genuine obligations can sit unnoticed for days or weeks.
• Prepare Monthly Compliance Digest (50 min/week equivalent): The coordinator reconstructs the month's activity from personal notes, email threads, and a partially complete register. Because logging is deferred, the digest is always incomplete and takes far longer than it should to assemble.

02What changes after automation

After the automation is live, three AI agents handle the daily scan, relevance classification, plain-language summarisation, register logging, Slack routing, and weekly digest email without any manual effort. The one decision point your team keeps is the weekly review of the digest and a final call on any item the relevance agent has flagged as borderline. Everything else, including the source visiting, the relevance reading, the register entry, the routing email, and the overdue follow-up chasing, runs automatically every day. Your Compliance Coordinator moves from doing the work to reviewing the output.

03Before and after comparison

04Tool costs

05Net ROI summary

06Assumptions log

All savings figures assume a stable weekly monitoring workload of 6.5 hours and a constant loaded rate of $55 per hour. If your Compliance Coordinator's time is billed at a higher rate, or if the volume of monitored sources grows beyond 80 per month requiring additional feed configuration, the annual saving scales upward proportionally. Conversely, if the role is part-time or shared, the baseline hours should be adjusted before using these figures for internal approval. Tool costs are based on current published pricing and may change with vendor plan updates. FullSpec will flag any material cost changes before contracts are signed. The build cost is fixed at $5,200 for the Standard configuration and does not change with source volume. If your team is already paying for Airtable, Notion, and Slack, the incremental tooling spend is $67/month rather than $103/month, improving Year 1 net savings by approximately $432.