ROI and Business Case

[YourCompany.com] · Fulfilment Department · Prepared by FullSpec · [Today's Date]

This document sets out the financial case for automating your multichannel inventory sync process. It translates the time your team currently loses into a dollar figure, shows what that number drops to after automation, and gives you a clear view of costs, savings, and payback period. All figures are drawn from your confirmed process data. Where an estimate has been used, the assumptions log in section 06 records the source and the value applied.

01What the current process is costing you

The three highest-friction steps in your current process are listed below. Each one is a direct source of delay, error risk, or downstream rework for the team.

• Record Sales Quantities in Spreadsheet (Step 2, 25 min per cycle): This is the single point of truth for cross-channel stock, but it is only as current as the last manual entry. Any delay here means every downstream platform update is built on stale data, making oversells almost inevitable during busy periods.
• Update Inventory on Amazon Seller Central (Step 5, 25 min per cycle): Amazon requires a separate manual login and SKU-by-SKU update. Delays between Shopify and Amazon going out of sync cause listing availability errors and carry the risk of Amazon account health warnings.
• Reconcile Xero Stock Asset Values (Step 11, 30 min per week, Finance Manager): The finance team spends up to 30 minutes every week cross-checking Xero against a spreadsheet that is almost never fully current. Discrepancies require back-and-forth between fulfilment and finance, multiplying the time cost beyond the 30 minutes recorded here.

02What changes after automation

Once the automation is live, the Stock Level Sync Agent and the Reorder Alert and Finance Sync Agent handle every routine inventory update without anyone logging in or switching tabs. An order, a confirmed return, or a purchase order receipt on any channel triggers the workflow immediately: Linnworks is read as the source of truth, new quantities are calculated and pushed to Shopify and Amazon simultaneously, an audit row is written to Google Sheets, the buying team is alerted in Slack if any SKU hits its reorder threshold, and a journal entry is posted to Xero, all within seconds. The one step your team keeps is reviewing flagged anomalies, specifically any SKU where the calculated quantity falls below zero. That check stays with a person because it signals a genuine data conflict that needs a human decision before any update goes live.

03Before and after comparison

04Tool costs

05Net ROI summary

06Assumptions log

All savings figures are calculated using your confirmed weekly hours and hourly rate. If either input changes, the annual saving scales proportionally. For example, at 10 hours per week (one hour more than confirmed) and the same $45 rate, the annual staff cost rises to $23,400 and the net year-1 saving increases to $12,800. Equally, if your business grows and stock-change event volume rises significantly above 320 per month, the orchestration layer cost may move to a higher plan tier, though the Standard tier used in these calculations is designed to support well beyond current volume. FullSpec will confirm the correct plan tier as part of the build scoping process. The three-year cumulative saving at current rates is $45,380 (year 1 net plus two further years at $17,460 each), rising toward $63,180 if staff cost escalation and additional channel growth are factored in over that horizon.