A change and variation register tracks scope changes on a construction project from initial request through pricing, approval, and budget update. Manual tracking across spreadsheets and email makes it easy to lose track of pending approvals and leaves budgets out of date.
The automated version logs each request, drafts variation orders once pricing arrives, and routes approvals without manual chasing. Budgets, site teams, and project files stay current as soon as a client signs off.
The full workflow, from trigger to completion.
Automation triggers the moment a scope change is reported by email or logged as a RFI.
The intake reads the request, checks it against contract scope, and opens a new register entry.
The new entry, including status and scope summary, is written directly into the master register.
Once a subcontractor cost estimate is received, the drafting produces the variation order with cost and schedule impact.
The approval routes the draft for internal sign-off then sends it to the client for signature.
If the client has not responded within the set window, an automatic reminder goes out until it is signed.
Once approved, the site supervisor is notified so work on the change can proceed.
The final signed document is confirmed and filed against the project record.
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