Trust account management requires staff to manually download bank statements, match deposits to client matters, and reconcile balances across multiple systems. Manual reconciliation is time-consuming, error-prone, and creates compliance risk when discrepancies go undetected.
Automation matches incoming transactions to client matters automatically, updates ledger balances in real time, and generates reconciliation reports with flagged exceptions. The result is faster, more accurate trust accounting with reduced manual oversight.
The full workflow, from trigger to completion.
A new transaction clears in the trust account and is detected by the automation platform via API or webhook.
The automation retrieves the full transaction record including amount, date, reference, and any memo from the bank.
The automation analyzes the transaction memo, reference, or amount against known client matters and invoices in QuickBooks to identify the correct client.
The automation creates or updates the corresponding journal entry to credit or debit the client trust ledger.
If the AI cannot confidently match the transaction, it logs it to a review queue for manual attorney review.
Daily or weekly, the automation pulls the bank balance and all client ledger totals from QuickBooks and generates a reconciliation summary.
The automation emails the reconciliation report and any flagged items to the managing attorney.
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