AML & Source of Funds Checks

Q: Can the automation handle international client names?

Yes. The system normalizes names for database matching, reducing errors from spelling variations and special characters common in international clients.

Q: What if a client match is flagged as high-risk?

High-risk matches trigger an immediate alert to the senior partner and compliance officer. The client is held in pending status until manual review is complete.

Q: Does automation replace the compliance officer?

No. Automation handles routine screening and data logging, freeing the compliance officer to focus on complex risk assessments and regulatory strategy.

Q: How does the system track beneficial ownership requests?

Templated requests are sent automatically to corporate clients; responses are logged as they arrive. Overdue requests are escalated to the compliance officer for follow-up.

Running AML checks and documenting source of funds before matters proceed.

260 hrs

Manual time identified

Companies have mapped

Map This Automation

About This Automation

AML and source of funds checks are mandatory compliance steps that verify client identity and fund legitimacy before engagement. Manual screening across multiple databases, spreadsheets, and email chains is slow, error-prone, and creates audit gaps.

Automation extracts client data once, queries all screening databases in parallel, tracks beneficial ownership requests, and logs every action in a centralized audit trail. Clients clear faster and compliance records are complete.

Key features:

Extract client data automatically from intake emails and forms

Query sanctions and PEP lists in seconds instead of hours

Track beneficial ownership requests and flag overdue responses

Generate audit-ready compliance logs with full activity history

Route high-risk matches to senior review immediately

Notify the engagement team of clearance or escalation without delay

Data insights How it works Apps used What you get FAQ

Top friction points when done manually

The issues teams report most often with this process

#	Friction point	Companies Report This
1	Manual database searches Staff visit multiple websites, copy names, and record results manually across sanctions and PEP lists.	80%
2	Data entry errors Extracting client details from emails into spreadsheets introduces typos and inconsistencies.	67%
3	Beneficial ownership delays Email-based document requests and manual follow-ups can take days or weeks to resolve.	53%
4	Audit trail gaps Manual logging in separate spreadsheets creates incomplete records and compliance exposure.	40%
5	Slow escalation alerts High-risk matches require manual review and email notification, delaying senior partner decisions.	26%

Disclaimer

Automation readiness

How well-suited this process is for automation

Process Pain Score™

8.5/ 10

AI Fit Rating™

9.1/ 10

Automation Lift Index™

8.7/ 10

Hidden Overhead™

7.3/ 10

How The Automation Works

The full workflow, from trigger to completion.

1. Client Onboarding Request Receivedtrigger

A new client record is created in the intake system or an onboarding email arrives. The automation extracts client name, date of birth, business type, and jurisdiction.

2. Extract and Normalize Client Data

An automation parses the incoming request, extracts structured client information, and standardizes name formatting for accurate database matching.

3. Run Integrated Sanctions Screening

The automation queries integrated compliance screening APIs against PEP, sanctions, and watchlist databases in a single call, returning all matches and risk scores.

4. Request Beneficial Ownership Documentation

For corporate clients flagged as medium or high-risk, the automation sends a templated email requesting beneficial ownership documents and sets a response deadline.

5. High-Risk Match Detected?

The automation evaluates screening results. If a high-risk match is found, the process escalates to manual review. If low or medium-risk, it continues to documentation collection.

6. Escalate to Senior Partner Review

For high-risk matches, the automation creates a task and sends a summary email to the senior partner with all screening results and recommended next steps.

7. Log Audit Trail and Notify Team

The automation records the screening date, time, databases checked, risk assessment, and outcome. It sends a clearance or escalation notification to the engagement team.

Most popular tool stack used

— the complete tool combinations companies use

52% of companies

28% of companies

19% of companies

Disclaimer

What you get when you map this process

Everything you need to understand, plan, and build your automation.

ROI and business case

What this process costs today and what changes once it's automated.

Launch schedule

What gets built, in what order, and what success looks like once it's live.

Process runbook

How the automation runs day to day, including exceptions and human decision points.

Developer handover pack

Full build spec, logic, and configuration — ready to hand off without a briefing call.

Integration and connections guide

Every tool connection, credential, and data mapping the build needs.

Test and QA plan

376 hrsIdentified

4Mapped

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Frequently asked questions

Everything you need to know before mapping this process.

What happens to client data during automated screening?

Client names and details are extracted from intake requests and sent to integrated screening databases. Results are logged automatically and never stored outside the compliance system.

Can the automation handle international client names?

What if a client match is flagged as high-risk?

Does automation replace the compliance officer?

How does the system track beneficial ownership requests?

View more FAQs

Process pain:8.5/10

Mapped by:10 Companies

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Page updated 10 August 2026