Student enrollment at language schools involves collecting details across multiple channels, manually entering data, processing payments, and creating accounts. Manual coordination across staff causes delays, errors, and inconsistent communication.
Automation captures student information from all sources, validates it, monitors payments, assigns courses, creates accounts, and sends welcome materials automatically. The entire process completes in hours instead of days with fewer errors and better tracking.
The full workflow, from trigger to completion.
Student completes the enrolment form on the website or. The submission is captured automatically.
The automation parses the form submission and extracts name, email, phone, course level, and start date. Data is validated and standardised.
A workflow creates a payment link for the course fee and sends it to the student's email automatically.
The automation polls every 6 hours to check if payment has been received. Once confirmed, the next step is triggered.
The automation assigns the student to the correct course level, creates a login account, and logs the enrolment.
The automation sends a templated welcome email with course syllabus, timetable, classroom location, and login credentials.
A message is posted to the course teacher's channel with the student's name, level, and start date for immediate visibility.
The student record is automatically added to the class roster and master student database with all enrolment details.
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