About This Automation
Quality control inspection involves receiving production batches, performing visual checks, documenting defects, and compiling reports. Manual processes create delays in batch release and risk critical defects being missed or communicated late.
Automation captures inspection data directly from forms, organizes photos, generates formatted reports with summary statistics, and alerts the team to critical defects in minutes. Batch turnaround improves from hours to under one hour.
Top friction points when done manually
The issues teams report most often with this process
Automation readiness
How well-suited this process is for automation
How The Automation Works
The full workflow, from trigger to completion.
A production batch is physically ready for inspection. QC staff scan a batch ID or manually log entry into the system.
QC staff use a mobile-friendly inspection form to record defect count, types, severity, and location. Photos are attached directly to the form.
An automation processes the inspection form, extracts defect details and photos, and generates a formatted inspection report with summary statistics and trend analysis.
The generated report and all inspection photos are automatically saved to a centralised folder with batch ID and date in the filename for easy retrieval.
The completed inspection report is automatically emailed to the quality manager, production supervisor, and relevant stakeholders.
If defects exceed a severity threshold or defect count limit, an immediate notification is sent to the production team and quality manager.
Inspection metadata, defect summary, and batch status are automatically logged in a centralised database for reporting and trend analysis.
Most popular tool stack used
— the complete tool combinations companies use
Google Forms
Google Drive
Gmail
Google Sheets
SlackWhat you get when you map this process
Everything you need to understand, plan, and build your automation.
ROI and business case
What this process costs today and what changes once it's automated.
Launch schedule
What gets built, in what order, and what success looks like once it's live.
Process runbook
How the automation runs day to day, including exceptions and human decision points.
Developer handover pack
Full build spec, logic, and configuration — ready to hand off without a briefing call.
Integration and connections guide
Every tool connection, credential, and data mapping the build needs.
Test and QA plan
Every scenario checked and signed off before the automation goes live.
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Frequently asked questions
Everything you need to know before mapping this process.
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