Timesheet collection and approval is a monthly HR process where employees submit hours, managers review them, and payroll processes the data. Manual collection across email, forms, and spreadsheets creates delays, errors, and repeated follow-ups that consume significant HR time.
Automation routes timesheets directly from submission to validation to manager approval, flagging errors automatically and escalating overdue approvals. The result is faster payroll processing and fewer submission delays.
The full workflow, from trigger to completion.
On a scheduled day and time each week or bi-week, the automation triggers and sends a reminder notification to all employees with the submission deadline and link.
A message is posted to a designated channel or sent directly to each employee, reminding them to submit their timesheet by the deadline.
Employees submit their hours through a single Google Form. Responses are automatically logged and timestamped.
The automation reviews submitted hours for calculation errors, missing days, and policy violations. Flagged timesheets are marked for manual review.
Approved timesheets are automatically sent to each employee's manager via email or with a link to review and approve.
The automation monitors approval status and sends reminder notifications to managers who have not yet approved within 24 hours.
Once all approvals are received, the final timesheet data is automatically formatted and uploaded for payroll processing.
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