Procurement teams at furniture manufacturers spend hours manually collecting quotes from suppliers, comparing pricing and delivery times, and re-entering data into purchase orders.
Automation captures supplier quotes directly from email, compares them instantly, and generates purchase orders automatically. The result is faster sourcing, fewer data entry mistakes, and procurement cycles that shrink from 10-14 days to 2-3 days.
The full workflow, from trigger to completion.
Production team submits a request via form or email. The automation detects the request and extracts part number, quantity, and required date.
The system looks up suitable suppliers from the master list and automatically sends a standardized quote request to each via email, including all required details.
Supplier quotes arrive via email. The automation parses pricing, lead time, and availability from each response and logs them into a central record.
The system ranks suppliers by cost and delivery speed, then sends a notification to the procurement manager with the top options and a link to approve.
Once approved, the automation generates a purchase order with all supplier and material details, and emails it to the selected supplier.
The system periodically checks for delivery confirmation emails and updates the PO status in QuickBooks. A reminder is sent if no confirmation arrives by the expected date.
When delivery is confirmed, inventory counts are automatically updated and QuickBooks, and production is notified that materials have arrived.
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