Shop drawing approval tracking involves creating, routing, and collecting sign-offs from multiple stakeholders on technical drawings before fabrication begins. Manual routing and chasing approvals creates delays, missed deadlines, and lost audit trails.
Automation routes drawings to the correct approvers based on project type, monitors approval status in real time, sends reminders automatically, and maintains a complete digital record of all sign-offs and comments.
The full workflow, from trigger to completion.
A new drawing file is uploaded or a revision is flagged as ready for approval in the tracking system.
The automation reads the project metadata and drawing category to determine the correct approvers from a rules table.
The automation creates a envelope with the drawing attached and routes it to each approver with a deadline.
Messages are sent to each approver with a link request and a deadline reminder.
When an approver signs, the automation records the approval status, timestamp, and approver name.
If an approval is not received by the deadline, the automation sends a reminder message and email to the approver.
Once all approvals are collected, the automation sends a message to the fabricator with the approved drawing and a link to start production.
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